The Job
Office Management
- Manage the relationship with vendors/ suppliers and external service providers i.e. telco operator, internet provider, cleaning services, etc
- Work alongside with Finance in maintaining a budget for office expenses.
- Handle procurement or purchase request from internal/external stakeholders
- Respond to emergency situations or other urgent issues involving the facility
- General administration duties including maintaining of copier machine and other office equipment etc repair and maintenance for office equipment
- Maintain and replenish of pantry and stationeries control
- Liaison with Travel Agent, Airlines and Hotel Reps. for Corporate rates
- Assist in arrangement for hotel reservations for events, meetings etc
- Travel and visa arrangement for Thailand office; assist and handling of visas for local and region request
- Postage / mail handling, courier service arrangement
- Liaison with the landlord on structural issues, problem resolution with the office space, fire safety and security etc
- Business name card printing arrangement
- Support HR and IT with onboard preparation i.e. laptop set up, issuance/ update of staff security access pass
- Provide the front line of visitor hospitality, ensuring guests are cordially received in a prompt manner and directed to the proper meeting place
- Maintains and updates the Asset Register including asset tagging
- Acts as the liaison for all visitors coming from other Believe entities worldwide.
- Perform general administrative and secretarial duties including corresponding with internal and external stakeholders
- Contact point for all IT related issues coordinating with Believe Helpdesk/ Security for IT asset management lifecycle to include receiving hardware deliveries, unboxing and secure storage of all hardware and software, printer setup, and remote troubleshooting assistance, etc
- Supporting other Executive in terms of calendars, claims etc
Executive Assistant
- Personal admin support to Thailand management team
- Managing and coordination of complex calendars and organising meetings and appointments for managing director
- Assisting the managers/executives of important tasks and deadlines
- Organization of meetings including the preparation of reports and follow-up of actions
- Organization of travel, update of organizational charts
- Preparation of presentation documents for working committees
- Organizing events and conferences
- Monitoring of various transversal projects
Qualifications
- Proficient in English and Thai
- Ability to maintain a high level of accuracy in preparing and entering information
- Excellent written and verbal communication skills
- Good at multitasking and confident in project management
- Skilled in the use of Microsoft Office products (Word, Excel. PowerPoint, etc)
- Excellent stress management and time management skills
- Ability to maintain strict confidentiality in performing duties
- A team player with good interpersonal and communication skills.
- Able to work diligently and independently and under time constraints
Education & Experience
- Minimum Diploma in any field of study with min 2-years of relevant experience in office administration and min 1 year of relevant experience as an Executive Assistant or Personal Assistant
- Meticulous, organised and detailed-oriented
- Proactive and personable
Due to the nature of our business we will only reply to those candidates who we feel have the relevant experience for this role.
Additional Information
Believe is committed to ensuring equal opportunities in employment, regardless of origin, sex, morals, sexual orientation, gender, age, family status pregnancy, political opinions, trade union activities, religious beliefs, physical appearance, family name, place of residence, state of health, or disability.