Jr Executive Assistant

The Job

Salary range: $50-70k

The tasks and responsibilities of this position include, but are not limited to:

Communication & Scheduling

  • Schedule – Manage complex and ever-changing day-to-day schedules of the C-suite via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
  • Calendar – Schedules meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, confirm all necessary participants, request and add relevant materials / documents to invites, arrange video call instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties.
  • Meetings- Prepare for meetings and appointments by confirming necessary materials / agendas, preparing conference rooms and working directly with IT on audio/visual needs
  • Email Correspondence – Correspond with TuneCore and Believe leadership as well as internal and external partners (candidates, vendors, etc.,) on behalf of the Chief Financial and Strategy Officer (CFSO)
  • Confidential Information – Handle confidential information meticulously; escalate any required information with discretion, ensure proper and timely follow up on all agenda items
  • Proactivity – Ensure CFSO remains organized and on-schedule through proactive, consistent communication throughout the day

Travel

  • Travel – Book and prepare comprehensive travel arrangements (for complex international and domestic itineraries) for the Chief Executive Officer (CEO), Chief Revenue Officer (CRO), and CFSO as needed (flights, hotels, visas, car service, reservations, meeting agendas, etc.).

Department Support

  • Establish and nourish relationships at very senior levels of Believe maintaining a professional demeanor and ease of access to top executives
  • Partner with TuneCore Executive Assistant, Believe Executive Assistants and TuneCore department leaders to align calendars
  • Additional ad-hoc departmental and company projects

Financial Management

  • Oversee CFSO and departmental expenses submitting all necessary T&E in Expensify in a timely manner
  • Reconciling and processing invoices for travel

 

Qualifications

  • At least 2+ years Executive Assistant experience

  • Experience supporting C-level executives at medium or small companies

  • Experience booking both domestic and international travel for senior-level executives with complex travel schedules (flights, ground transportation, and hotel logistics)

  • High emotional intelligence; ability to work across different teams, businesses, and personalities

  • Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team

  • Significant experience working in Microsoft Outlook required

  • Highly proficient in all other Microsoft Programs (Excel, Word, etc.) and Google Workspace (Google Docs, Google Sheets, etc.)

  • Experience managing highly sensitive information with discretion and professionalism

  • Strong ability to work well under pressure in a fast-paced environment with a positive attitude

  • Highly organized; a strategic planner able to create, implement and improve organizational systems, both digital and physical files

  • Ability to work proactively with a solution-oriented mindset and a can-do attitude; always thinking one-step-ahead

  • Demonstrated project management skills

  • Enjoys working with and supporting others

  • Ability to show initiative and flexibility

  • Impeccable attention to detail

  • Consistent desire to go above and beyond in all capacities

  • Experience working in Music Tech a plus

  • Appreciation for working in a multi-cultural environment

  • French Speaker a plus

Additional Information

This role will be based out of our New York office. TuneCore operates on an in-office and remote hybrid model giving our teams flexibility and choice of how they work. When our employees return to the office post COVID they will have the option to work predominantly remotely and work from the office 7 days per month on a flexible schedule organized at the department level. 

Our Values:  

TuneCore is a team of creators, for creators. Our mission is to support our artists and labels at every stage of their careers. Our driving forces are respect, expertise, fairness, transparency and our values include collaboration and innovation. As global citizens, we believe that if we build more diverse, equitable and inclusive teams across our company, we will collectively create and offer more innovative solutions and better serve our artists, labels, partners, and employees.  

We strive to build a company that reflects the communities we serve and embraces the diversity of the world we live in, where each person’s unique perspective is valued, and where everyone has the same opportunities and is supported in their personal and professional growth. From our hiring practices to the culture we create and nurture, we are committed to listening, learning and evolving. Our goal is to make TuneCore an inspirational place that feels comfortable and familiar no matter how you look, where you call home, who you love, what you believe, or what’s on your playlist. 

CSR Strategy: Shaping Music for Good 

Our core values are put into action through Shaping Music for Good, Believe and TuneCore’s global corporate social responsibility strategy, integrated at all levels of the company and at the heart of our business model.   

We strive to shape the music industry for good by building trusting relationships with artists and partners, investing in the growth and talent development of our local markets, and empowering our community to positively impact society. We work to achieve progress on our core priorities: gender equity, diversity, equity & inclusion, environmental sustainability, and wellness for our employees, artists, and industry partners.  

Shapers Program 
Employees have the opportunity to join the Shapers Program, a resource group made up of teammates who want to dedicate their time and skills to Shaping Music fFor Good initiatives.  Shapers develop action plans, educate teammates, support the implementation of programs, and inspire action within the organization on causes and issues that align with TuneCore and Believe’s SMFG priorities.  

BE THE CHANGE 

As part of our commitment to gender equity in the industry, TuneCore and Believe partnered with leading entertainment and media analysis research firm MIDiA Research in 2021 for a groundbreaking study on the underrepresentation of female creators in the music industry.  

For the third annual study, BE THE CHANGE: Gender Equality in Music, Believe and TuneCore engaged entertainment data and insights company Luminate to lead the research for the study and expand its scope. With over 1600 respondents from 109 countries, this year’s study includes an increased focus on global reach and adopts an intersectional approach that accounts for respondents’ ethnicity, sexual orientation, disability status, parental status, location, and age among other factors.  

Our intent for this study is to inspire meaningful change in the industry. 

Recognition and Awards: 

2023: 

  • Fast Company’s 10 Most Innovative Companies in Music list (#3, Music Category) 

  • Crain’s Best Places to Work in NYC 

  • Billboard Women in Music List: Andreea Gleeson, CEO 

  • Billboard Indie Power Players List: Andreea Gleeson, CEO 

  • Billboard’s International Power Players List, Andreea Gleeson, CEO 

  

2022: 

  • Crain’s Best Places to Work in NYC 

  • Music Week’s International Woman of the Year: Andreea Gleeson, CEO 

  • Variety’s New York Women’s Impact Report: Andreea Gleeson, CEO 

  • Billboard Indie Power Players List: Andreea Gleeson, CEO 

  • Billboard’s International Power Players List, Andreea Gleeson, CEO 

 

2021: 

  • Billboard 2021 International Power Players List: Andreea Gleeson, CEO 

  • Billboard 2021 Indie Power Players List: Andreea Gleeson, CEO and Matt Barrington, Chief Financial & Strategy Officer 

 

Benefits & Perks: At TuneCore we’re committed to the well-being of our employees and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to: 

  • Paid Time Off including vacation, holidays, paid bereavement, and unlimited paid sick days, “Wellness Fridays” year-round (close at 1pm on Fridays), week-long company-wide week off between Christmas and New Years – every employee needs time to take care of themselves and their family. 
  • Universal Paid Parental Leave for both parents – because we know your newest family member(s) deserve your undivided attention. 

  • Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment – Your health comes first. 

  • 401k match – an investment in your future. 

  • Company wide events, outings and volunteer days – we have team spirit and know how to have fun! 

  • Hybrid Work – employees have the option to work predominantly remotely and work from the office 7 days per month on a flexible schedule organized at the department level, in accordance with Company policies. 

  • Learning and development opportunities and career development trainings – We believe in promoting and growing our leadership from within the company and proactively invest in our people. 

  • Exclusive employee free distribution subscription – to ensure you experience the magic of releasing music worldwide (and give us valued feedback!). 

  • Free concert tickets to TuneCore artist’s shows – Giving our teams a front row seat to the music we distribute worldwide and support our incredible artists while we’re at it. 

 

TuneCore and Believe are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive work environment. We encourage applicants of all backgrounds to apply. All your information will be kept confidential according to EEO guidelines. 

 

 

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