Office Manager

The Job

Reporting to the People Director of Greater China, you will be providing a broad range of Admin & HR operational works for all the 5 offices in Greater China. The responsibilities include but are not limited to:

 

• Perform general administrative duties including corresponding with internal and external stakeholders;
• Maintenance of office facilities; responding to emergency situations or other urgent issues involving the facility;
• Liaison with the landlord on structural issues, problem resolution with the office space
• Liaison with Travel Agent, Airlines and Hotel Reps. for Corporate rates
• Postage / mail handling, courier service arrangement
• Acts as the liaison for all visitors coming from other Believe entities worldwide.
• Contact point for all IT related issues coordinating with Believe Helpdesk/ Security for IT asset management lifecycle to include receiving hardware deliveries, unboxing and secure storage of all hardware and software, printer setup, and remote troubleshooting assistance, etc.
• Support HR with arrangement for events, meetings, workshops etc.
• Support HR and IT with on-board preparation i.e. laptop set up, issuance/ update of staff security access pass
• Work alongside with Finance in maintaining a budget for office expenses.
• Handle procurement or purchase request from internal/external stakeholders
• Maintains and updates the Asset Register including asset tagging