Facility Manager – India & South Asia

The Job

As the Facilities Manager this position will be responsible for inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems to ensure optimal operating results. The successful candidate will oversee the company’s facility operations, manage staff, manage office moves and manage janitorial duties, all while remaining in compliance with local, state and federal regulations.

Reporting: This position reports to People Director, India and South Asia

Facility Management:

• Provide best in class facility service and support for offices in India.
• Manage the overall services provided within the facility
• Participate in the relocation and development of our premises internally and externally
• Organisation of the communication and administrative relation with renter (preparation of documents, interaction with the rental department, preparation of passes for car entry)
• Organization of minor repairs in the office with the involvement of contractors from third parties
• Track building upkeep as well as anticipated long- and short-term improvements and maintenance
• Keep the surrounding grounds properly cared for and landscaped
• Ensure the security of the building by researching and implementing various security measures, such as surveillance cameras or security staff members
• Maintain adequate parts inventory and order items as necessary
• Maintain and track AMCs, Asset Tagging, Insurance etc.
• Work on efficient and hygienic cafeteria services and management.

Vendor Management and Governance:

• Manage the relationship with all our suppliers and external service providers (security, housekeeping agencies, electricity, Water, etc.)
• Ensure high standard of service and delivery from vendors
• Oversee and ensure 100% compliance followed by Vendor, Contractors, Security vendors and conduct regular audits where required.

Budget Management & Governance:

• Maintaining a budget for office expenses
• Tracking budget versus actuals against all line items and track it in line with the finance and budget reporting requirements.

Travel Planning and Co-ordination

• Support with domestic and international travel booking and support by liaison closely with the travel partner / vendor
• Education and awareness with stakeholders on Travel related guidelines including usage and support on the Travel management portal
• Track / Maintain dashboard related to travel requests, accommodation and incidental support
• Work with travel partners to get best rates and efficiency where possible.

Compliance & CSR:

• CSR reporting and compliance from facility and office management
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Respond to emergency situations or other urgent issues involving the facility

Other Office Management and Support:

• Interview and hire facility employees and contractors, such as maintenance staff and janitorial services, security services.
• Handle certain administrative tasks, such as preparing reports for facility owners
• Allocating and managing space between buildings
• Support HR, IT and business teams with engagement related activities, meetings, parties, and support.

You should have:

• 7-8 yrs of experience in facility management
• Bachelor’s degree in civil engineering or related discipline, facilities management, or a related field;
• Able to read and understand complex electrical, mechanical, plumbing, repairing and automation systems
• Working knowledge of electrical, mechanical and HVAC systems
• Time-management skills;
• familiarity with building upkeep, structural issues, and grounds maintenance;
• budgeting skills; interpersonal and communication skills;
• Collaboration and team work along with Stakeholder Management

You should be:

• A passionate self-starter able to work with and without direct supervision.
• Ability to deal with empathy and respect with all stakeholders.
• Good verbal and written communication
• Organisational and planning skills;
• Very high ethical standards and personal discipline.

Apply: Interested applicants can email their resumes at [email protected]